Epson - RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner - White
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Specifications
- NetworkingWirelessScan (Color) Speed30 copies per minuteScan MethodMulti passDuplex Scan FunctionYes
- Key Specs
- Networking: Wireless
- Scan (Color) Speed: 30 copies per minute (The number of color pages able to be scanned per minute.)
- Scan Method: Multi pass
- Duplex Scan Function: true
- General
- Brand: Epson
- Model Number: B11B270202
- Product Name: RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner
- Color: White
- Connectivity
- Scanner Connectivity: USB, Wi-Fi
- Dimensions
- Product Height: 4.9 inches (The out of box height of the item. Height is measured as the vertical distance from the bottom of the item to the top as it would be primarily used or placed.)
- Product Width: 11.7 inches (The out of box width of the item. Width is measured as the horizontal distance from one side of the item to the other as it would be primarily used or placed.)
- Maximum Document Length: 120 inches
- Maximum Document Width: 8.5 inches
- Product Weight: 4 pounds (The out of box weight of the item.)
- Features
- Automatic Document Feeder Capacity: 20 sheets
- Automatic Document Feeder Included: true
- Scanner Type: Document, Receipt Scanners, Sheetfed
- Transparency Scanning: false (This function supports scanning of transparent media, such as film slides or negatives.)
- Scanner Resolution: Up to 600 (Refers to the number of pixels/dots, both horizontally and vertically, of the image produced by the scanner. Generally, the higher the resolution, the sharper and cleaner the produced image.)
- Image Scanner Type: CIS
- Grayscale Depth: 10-bit input/8-bit output (Refers to the number of bits used to define each pixel in the captured image, which determines the number of tones, or levels, that can be represented. Generally, the greater the bit depth, the better the image quality.)
- Scanner Info
- Scan (Monochromatic) Speed: 30 copies per minute (The number of monochromatic grayscale pages able to be scanned per minute.)
- Included
- Included Software: Epson ScanSmart Accounting Edition, NewSoft Presto! BizCard, Kofax Power PDF
- Certifications Listings & Approvals
- ENERGY STAR Certified: true (Devices carrying the ENERGY STAR service mark, such as computer products and peripherals, kitchen appliances, and other products, generally use 20% to 30% less energy than required by federal standards.)
- TWAIN Compliant: true (Products with this label are compliant with standards set by the TWAIN Working Group for regulating communication between software and digital imaging devices. Devices that are TWAIN compliant are compatible for use with each other without requiring additional software, even if they have different capabilities.)
- Warranty
- Warranty - Parts: 1 year limited
- Warranty - Labor: 1 year limited
- Other
- UPC: 010343979253
Unleash the power of AI¹ with the Epson RapidReceipt RR-400W compact desktop business scanner. Driven by Epson ScanSmart AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data – making your documents AI-ready for Microsoft Copilot, Apple Intelligence, ChatGPT workflows and more. Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks and TurboTax². The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space³ while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute⁴, a 20-page Automatic Document Feeder and the ability to create searchable and editable PDFs. One of the smartest investments you can make for your business, the Epson RapidReceipt RR-400W compact business scanner, powered by ScanSmart AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.
- ScanSmart AI PRO Technology: Intelligently convert and extract scanned information into smart digital data – making your documents AI-ready
- Export to Financial Software²: Turn stacks of receipts and invoices into categorized digital data that easily integrates into financial applications, such as QuickBooks and TurboTax
- Compact Desktop Design: Saves 60% of desk space³ in virtually any environment, ideal for hybrid and remote workers
- TrueFeed Technology: Robust 20-page document feeder with paper skew and staple protection easily feeds stacks of various sized documents
- Fast 2-Sided Scanning: Single-Step technology quickly captures both sides of a document in one pass up to 30 pages per minute⁴
- Wireless Scanning: Wirelessly scan directly to the cloud, smartphones, tablets, Windows PC or Mac⁵
- Create Searchable and Editable PDFs: Includes powerful PDF creation and editing software for Windows and Mac
- Scan to Cloud⁵: Such as OneDrive, Dropbox, and Google Drive from your PC, Mac, or via the Epson Smart Panel mobile app
- HyperClear Technology: High-resolution optics produce enhanced scans of each page – including auto cropping, background removal and more
- Included Business Card Software: Easily scan and organize your business contacts with business card software for Windows
- ScanSmart AI PRO Technology: Intelligently convert and extract scanned information into smart digital data – making your documents AI-ready
- Export to Financial Software²: Turn stacks of receipts and invoices into categorized digital data that easily integrates into financial applications, such as QuickBooks and TurboTax
- Compact Desktop Design: Saves 60% of desk space³ in virtually any environment, ideal for hybrid and remote workers
- TrueFeed Technology: Robust 20-page document feeder with paper skew and staple protection easily feeds stacks of various sized documents
- Fast 2-Sided Scanning: Single-Step technology quickly captures both sides of a document in one pass up to 30 pages per minute⁴
- Wireless Scanning: Wirelessly scan directly to the cloud, smartphones, tablets, Windows PC or Mac⁵
- Create Searchable and Editable PDFs: Includes powerful PDF creation and editing software for Windows and Mac
- Scan to Cloud⁵: Such as OneDrive, Dropbox, and Google Drive from your PC, Mac, or via the Epson Smart Panel mobile app
- HyperClear Technology: High-resolution optics produce enhanced scans of each page – including auto cropping, background removal and more
- Included Business Card Software: Easily scan and organize your business contacts with business card software for Windows
Whats Included
- RapidReceipt RR-400W document scanner
- Start Here poster
- USB cable
- AC adapter and power cable
- RapidReceipt RR-400W document scanner
- Start Here poster
- USB cable
- AC adapter and power cable
Product Manuals
Disclaimers
- 1. Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy.
- 2. Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android/iOS devices. Internet connection required for some applications.
- 3. In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended.
- 4. Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.
- 5. Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson Smart Panel app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart software, installed on the connected Windows PC or Mac. Internet connection is required.
- 1. Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy.
- 2. Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android/iOS devices. Internet connection required for some applications.
- 3. In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended.
- 4. Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.
- 5. Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson Smart Panel app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart software, installed on the connected Windows PC or Mac. Internet connection is required.
Q: Can this scanner scan both sides of a document?
A: Yes, it has single-step, two-sided scanning technology to capture both sides of a document at once.
Q: How fast can the RapidReceipt RR-400W scan?
A: This scanner can scan documents as fast as 30 pages per minute.
Q: Does this scanner have wireless connectivity?
A: Yes, the RapidReceipt RR-400W has dual-band wireless connectivity for connecting to various devices.
Q: What is the maximum number of sheets the document feeder can hold?
A: The automatic document feeder can hold up to 20 sheets at a time.
Q: Does the RapidReceipt RR-400W come with software?
A: Yes, it includes receipt management software, NewSoft Presto! BizCard, and Kofax Power PDF.
Q: Is this scanner compatible with financial software?
A: Yes, you can export data to QuickBooks, Quicken, TurboTax, and more.
A: Yes to all. I scan photos all of the time, easy to rename the file produced by the scanner within the Epson App.
Q: i HAVE NO ANY experiance with receipt scaners. How does it work? May explain please.
A: Hello Goran. The RR-400W has an automatic document feeder that lets you load a stack of receipts and scan them quickly. Then, you can save them as a digital file on your cloud, computer, smartphone, or tablet. Once the scans are finished, you can also export the files to various receipt management software like QuickBooks, Excel, Quicken, or TurboTax. This makes it super simple to organize the information into separate categories. Regards, Kevin - The Epson Team.
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Unleash the power of AI¹ with the Epson RapidReceipt RR-400W compact desktop business scanner. Driven by Epson ScanSmart AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data – making your documents AI-ready for Microsoft Copilot, Apple Intelligence, ChatGPT workflows and more. Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks and TurboTax². The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space³ while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute⁴, a 20-page Automatic Document Feeder and the ability to create searchable and editable PDFs. One of the smartest investments you can make for your business, the Epson RapidReceipt RR-400W compact business scanner, powered by ScanSmart AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.
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Get organized — quickly and easily — with the WorkForce ES-580W wireless duplex desktop document scanner. This reliable performer makes it easy to scan to your smartphone, tablet or online storage account1 from your desktop or your mobile device. You can even scan directly to a USB memory drive without using a computer. A 4.3" touchscreen enables quick, effortless navigation, while a 100-sheet Auto Document Feeder allows you to breeze through stacks of documents. Scan pages at up to 35 ppm/70 ipm2, capturing both sides in one pass. Intuitive Epson ScanSmart Software1 means you can easily preview, email and upload your scans. The included TWAIN driver ensures compatibility with most document management software. Wirelessly scan to cloud storage accounts1, create searchable PDFs, and get remarkable image quality with Epson Image Processing Technology.
| Pros for Epson - RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner - White | |||
|---|---|---|---|
| Scan Speed, Size, Software, Ease of use, Duplex | Ease of use, Size, Software, Scanning Speed, Image Quality | Ease of use, Touchscreen, Speed, Scan Quality, Wireless | Scan Speed, Ease of use, Touchscreen, Size, Overall Performance |
| Cons for Epson - RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner - White | |||
| Paper Feed, Wireless Connection | WiFi | Price, Instructions, Compatibility | Price, Jamming, Paper Handling |
Specs
Reviews
Customers are saying
Customers regard the RapidReceipt RR-400W scanner highly for its fast scanning speed and compact size. Users appreciate the impressive receipt management software and ease of setup. However, some customers have experienced issues with the wireless connection requiring WPS and paper feed when using thin paper.
Customer Images
The vast majority of our reviews come from verified purchases. Reviews from customers may include My Best Buy members, employees, and Tech Insider Network members (as tagged). Select reviewers may receive discounted products, promotional considerations or entries into drawings for honest, helpful reviews.
- Rated 5 out of 5 stars
Great scanner!!!
Love it, has reduced my scan time significantly, highly recommend!!!
Posted by ArminH
- Rated 5 out of 5 stars
I love it; you’ll love it, too!
Highly useful for my business. Excellent quality, Super tech support from the manufacturer
Posted by KarlM
- Rated 4 out of 5 stars
Good desktop scanner, but software could be better
TL;DR: This is a good desktop scanner, but the bundled software package's UI/UX needs improvement and the wireless installation process was difficult. I have been using the Epson RapidReceipt 400W for the past three days to scan a dozen store receipts and a few letter-size documents. The scanner functions well in a neat, compact size that provides full, letter size document scanning functions without taking a lot of desk space. This is the first scanner that I've used that offers many of the same features & functions via WiFi but without needing a physical connection to my PC or is reliant on third party cloud services. The scanner offers pass-through and pass-up scanning via a manual switch, but even pass through scanning does have some "bend" in the scan path. Thus, although the instructions indicate you can scan ID and business cards, hard/stiff cards will not work. The scanner can do either single or duplex, one-pass scanning, which is impressive considering the compact size of the device. Scan resolutions supported range from 200 all the way up to 1200 dpi, and full color, greyscale and black and white settings. The scanner is powered by an AC adapter with a 6-foot cord reach, and includes a USB-C to USB-A cord in the box (the scanner has a USB-C connection on the device). The software includes Epson ScanSmart, which is the scanner management and settings package you use to control the scan settings and output, with options to save the scanner output to a file (jpg, PDF and TIFF options), send directly to MS Office programs, Google Drive, Dropbox, Evernote and OneDrive. What's unique with the Epson ScanSmart software is it allows wireless control as long as the scanner and "host" PC are both on the same wireless network. Unfortunately, I ran into an issue with the initial setup and the software could not automatically configure the device once it had connected to my Wifi network. Instead, I had to identify and input the scanner's assigned IP address into the ScanSmart, and also manually configure my router to assign a fixed IP to the scanner. I suspect the error was because my router has UPnP disabled, but it would be nice if the software warned me that UPnP is required, or otherwise provided more error detail instead of reporting a cryptic "cannot connect" issue and a litany of generic troubleshooting steps. The included receipt management software is impressive. It automatically recognized and parsed out the merchant name, date, total purchase amount, payment method, tax and tip from the receipts I scanned, and all of these data points can then be exported directly into Quickbooks or a CSV file to facilitate easy importing into your accounting/finance software. The default UI/UX workflow process requires each receipt be "validated" before you can export, but you can turn this off and directly process the receipt if you prefer. Epson also includes PDF software Kofax Power PDF, which is your typical Adobe Acrobat type of PDF software and includes all the usual features. The hardcopy documentation in the box is the only document that has the full license key and it wasn't obvious in the installation and setup process on where I could find the Kofax software for download. Overall, this is a great device for low volume, desktop scanning needs. The software is very full featured, although the UI/UX of the installation process and document workflow is not very intuitive at first attempt.
Posted by Raiders
