Epson - RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner - White

Highly useful for my business. Excellent quality, Super tech support from the manufacturer

Rapidly scanning receipts and invoices into a no subscription software that organizes and integrates your files with other financial software like Turbo Tax, QuickBooks, Quicken, and Excel is just one of the many attributes of the new compact RapidReceipt RR-400W scanner by Epson. It is classified as one of the best scanners of this type on the market and there are many reasons that make it easy to see why. Epson has always stood for quality, quality in its design of product and quality in its imagery reproduction. This scanner does just about anything that you would need and does it in the Epson quality manner at a rapid speed of 30 ppm/60 ipm. Whether it is scanning 2-sided documents, 1-sided pages, making searchable .pdfs, scanning batches of pages from the auto document feeder, the Epson RR-400W scans up to twenty pages (20) at a time, rapidly and well. These are time saving functions that anyone who is buried in paperwork can appreciate immensely. With the scanners dual-band wireless connection, scanning can be sent to tablets, smartphones, computers or to cloud accounts without the use of a computer. The Epson RR-400W scanner can scan documents of all sizes from standard 8.5 x 11” paper to paper up to 15.5” in length. It can scan business cards, and booklets like passports by using its flexible scan path which presents two different scan angles by sliding a switch on the rear of the unit. And as usual, all documents have Epson visual clarity and are most always exceptional reproductions. The RR-400W even has an intelligent image adjustment feature that deletes blank pages, corrects skewed paper images, eliminates staple marks and automatically crops the document. To access all the scan features on mobile devices, the Epson ScanSmart App needs to be downloaded to the devices that will be used to manage the scanner and files. Wow, these are all very much appreciated time-saving functions. There are several software programs that are included with your purchase of the Epson RapidReceipt RR-400W scanner. Software programs include the receipt management software mentioned above, Kofax Power PDF, and a Contact Business Card organizer that not only takes your scan of the card but stores the information in a contact format. Scan file types that the Epson RR-400W delivers include the PDF, Searchable PDF, JPEG, TIFF, Multi-TIFF, PNG, and BMP. After your documents are scanned, there are several scanning actions you can take. Scans can be saved as file documents, attach to email, sent and stored on a Google Drive, manage as invoices and receipts in the included software receipt organizer, printed, saved as Word documents or sent to OneDrive in the Cloud. It is time for a new scanner in my home office for my business and personal files. I have more and more receipts in a self-proclaimed paperless society. These documents are crucial to taxes and business files and many need to be attached to the specific files for audits and reviews. This scanner is just perfect for my needs. It joined my WI-FI network immediately and joined its own network with the password on the bottom of the device. I have to give it 5 stars because it is compact, has numerous time saving features, and creates excellent imagery reproductions.

Love it, has reduced my scan time significantly, highly recommend!!!

I'm just going to get right to it. The Epson RR-400W scanner is one of the most powerful office tools I've ever used. Out of the box setup is a little interesting. There's a lot of tape holding this thing together. Once you've got all of that taken care of, you might look at the quick start guide. The website it points to to for software offers mobile apps for both iOS and Android, as well as a software package for use on your Windows or Mac PC. For testing purposes, I used an iPhone and a Windows PC. Setup on a PC is the easiest way to go. A lot of similar devices will allow you to use a direct connection to configure wifi through a phone app, but that's not the case here. You either have to connect with WPS, or you have to use a temporary USB connection with a computer to configure wifi manually. I had no end of trouble getting the scanner to connect to my home wifi with WPS. It just refused to connect. Direct connect via AP and USB modes worked great, and wifi worked well once I got it set up manually with the PC software installer. Once connected, the software for both my PC and phone worked great. The RR-400W makes fast and fairly color accurate double-sided scans with no problem, and there's a host of options to save and send the scans you've created, including a receipt/invoice-centric OCR function, which in my testing does a fantastic job of extracting the relevant information. It also handles instant double-sided scanning of identification, so if you work in a medical office scanning IDs and insurance cards, it's great for that as well. It holds about twenty sheets of paper and can be adjusted to either spit them out on top, or out the front at the bottom for thicker or longer documents. Scanning is very fast, at around 2 seconds per sheet at 300dpi (600dpi is also an option at about 4x the time). Scans can be exported to a variety of different formats including Word/Excel/Powerpoint, and you can send scans to email and most connected storage services, like OneDrive, DropBox and Evernote. The invoice/receipt manager can also export all of your scanned and sorted data to Quickbooks (online or desktop) as well as file formats for Quicken and Turbotax and basic CSV files. I scanned about two dozen invoices in and only needed to make a couple of minor adjustments to the data. Very impressive. No subscriptions needed for any of this, by the way. It just works. It also comes with a license (printed on an insert in the box) for Kofax Power PDF 5 Standard, which is a powerful bit of PDF editing software and a nice bonus. On the mobile side of things, once you've got the scanner connected to wifi, the Epson SmartPanel app allows you to connect and scan, where you can subsequently save the file or attach it to any email or messaging app you have installed. A full range of options are available for settings, but there isn't any form of OCR or reciept/invoice management here, just scans to JPEG or TIFF images and PDF. Overall, this is fantastic scanner for any home or small office. I highly recommend it.

The EPSON RR-400W has a small footprint, making this a nice scanner if you are limited with space on your desktop. Due to the small footprint, you have two arms that extend up from the rear of the paper/receipt infeed, the two arms are slightly flimsy and awkward for holding your paper, especially receipts. The paper/receipt exit is flexible having two means of dispensing the scanned item, one straight out onto your table or a return out matching the paper infeed. I had a little difficulty setting up the Epson RR-400W with the Epson ScanSmart app. Our previous Epson Scanner ES-580W was easy to set up so I assumed setting up the Epson RR-400W would be a simple exchange. After some time, I was finally able to get the RR-400W set up using the accompanying USB cable, then I was able to re-connect to the Wireless network. The trial scans were quick and good quality. The RR-400W does not have a viewing window so you cannot check the IP address via the scanner. I was finally able to re-connect to the wi-fi and scanning was fast and simple using the Epson ScanSmart app. The Internet issue may have been a glitch with our incoming internet, not sure at this point. The RR-400W came with Kofax Power PDF, nice touch when scanning receipts or invoices etc. Utilizing the Epson ScanSmart app you can scan, double sided, single sided, or utilize the Manage Invoices/Receipts button. When using the Manage Invoices/Receipts button you have the option to export your scans to software like TurboTax and QuickBooks3. In addition, documents can be converted into searchable and editable PDFs and CSVs. Very simple yet smart little scanner, quick and easy to use and very versatile.